Exhibition Information for Companies and Organizations

The Eighth International Symposium on Arctic Research (ISAR-8) will be held in person from Tuesday, October 28 to Friday, October 31, 2025, at Tokyo Tama Mirai Messe. During the symposium, we will offer opportunities, both on-site and online, to showcase the activities of companies and organizations involved in Arctic research.

At the venue, exhibitors will have the opportunity to set up booths and distribute pamphlets to promote their initiatives. In addition, for those interested, we plan to provide dedicated pages on the online event platform to introduce participating organizations and their activities.

Exhibitors that set up exhibition booths will be featured on the official ISAR-8 website, and their names and logos will also appear in the symposium program booklet.

We are now accepting applications for the exhibition booths. We kindly ask you to carefully review the following guidelines and submit the completed application form to the Local Organizing Committee (LOC) by email at your earliest convenience. If you have any questions, please do not hesitate to contact the ISAR-8 LOC.

Documents

Application Deadlines:

  • Early Deadline: June 30 (booth details included in the program PDF)
  • Final Deadline: September 8 (booth details not included in the program PDF)

Symposium Overview

Organizers (as of March 2025)

  • Hosted by: National Institute of Polar Research (NIPR), Research Organization of Information and Systems (ROIS), and the Japan Consortium for Arctic Environmental Research (JCAR)
  • Co-hosted by: Hokkaido University, Japan Agency for Marine-Earth Science and Technology (JAMSTEC)

Exhibition Booth Overview

  • Exhibition Fee: 50,000 JPY
    • An invoice will be issued by the National Institute of Polar Research upon receipt of your application. Payment is required before the symposium begins. If you have any concerns regarding payment, please contact the LOC.
    • Organizations that apply for a booth and receive approval from the ISAR-8 Symposium Organizing Committee will be officially recognized as a “Cooperators” of ISAR-8.
    • Exhibitor Passes:3 passes (free of charge)
    • Conference Reception Participation:1 person (free of charge)
  • Application Start: Scheduled to open in early April
  • Application Deadlines:
    • Early Deadline: June 30 (booth details included in the program PDF)
    • Final Deadline: September 8 (booth details not included in the program PDF)

*Further details regarding on-site exhibition booths will be posted on the official website as they become available.

Online Exhibition Details (Optional)

Companies and organizations may also have a dedicated introduction page on the online event platform. Exhibitors are kindly asked to provide materials, such as text content and images, for the page.

Contact

ISAR-8 Local Organizing Committee
National Institute of Polar Research
Midori-cho 10-3, Tachikawa, Tokyo, Japan 190-8518
E-mail: isar8-loc@nipr.ac.jp
Web: https://isar-8.net/